Real Estate Policies

Americans with Disabilities Act

Signed into law on July 26 1990, the Americans with Disabilities Act is a wide-ranging legislation intended to make American Society more accessible to people with disabilities. Eliminating barriers in the built environment is a key element in complying with the Americans with Disabilities Act. Title III of the Americans with Disabilities Act, which covers public accommodations and commercial facilities (most private businesses and non-profit service providers) requires that all new construction and modifications must be accessible to individuals with disabilities. For existing facilities, barriers to services must be removed if readily achievable.

After the lease has been negotiated and all of the terms agreed upon, the appropriate party will execute the lease in accordance with the lease administration manual. Next, the Real Estate Department: 

  • Distributes and executes lease to the Landlord, Real Estate Office, Office of the President, and the group; and 
  • Provides basic lease and space information to Facilities Management and tracks lease in Real Estate Lease database.

Once the tenant is in the space, the administration of the lease becomes the primary responsibility of the Real Estate Department's Lease Administrator, whose responsibilities include:

  • Coordinating and issuing rental and expenses payments; 
  • Responding to tenant or building management concerns; 
  • Maintaining active lease files; and 
  • Effecting the Tax Exemption process.

Environmental Impact Classification Report (EIC)

An EIC is a document prepared for University projects subject to the California Environmental Quality Act to determine whether a proposed project is statutorily or categorically exempt, whether an initial study has been or will be prepared for the project, whether it is known that the project will have a significant effect on the environment, and whether the site for the proposed project is consistent with the campus' long range development plan leasing process. The Real Estate Office prepares the document and it is sent to the environmental coordinator for review and approval.

Seismic Certification (SC)

The object of this policy is life safety, not property protection. The standard does not assure that the property or its contents will be operational or undamaged after a major seismic event. The policy is comparable to those contemplated or implemented by local, state and federal regulators in the wake of the Northridge earthquake. The policy applies to purchases and new leases (defined as newly leased space or lease renewals). The policy does not apply to the exercise of options to expand leased space or to extend the lease terms that were negotiated prior to the implementation of the new policy. The Independent Review states the licensed structural engineer's professional evaluation of the anticipated seismic performance of a structure during a "major seismic disturbance."

Leased property should be rated "Fair" or "Good." When leased property is initially rated "Poor" or "Very Poor" and seismic retrofitting is included in pre-occupancy construction, the facility should be brought up to a "Good" rather than a "Fair" rating. (In most cases, the cost difference between upgrading a facility to "Good" rather than "Fair" is likely to be marginal.)

State Fire Marshal Inspection (SFMI)

The purpose for the State Fire Marshal Inspection is to establish minimum fire and life safety standards for all buildings. The standards are intended to reduce the loss of life and property due to fire and explosion, and provide safe, efficient and accessible buildings. The State Fire Marshal inspects all structures to insure that the structures are in full compliance with applicable fire and building codes. This is done through the implementation of rules and regulations designed to safeguard lives and property; by inspecting jurisdictional facilities to insure compliance with standards; and by inspecting new and existing occupancies to ensure legislative mandates. It is the State Fire Marshal’s responsibility to insure that fire and life safety code requirements are met and continue to be met.